NEW ENGLAND ASSOCIATION FOR HEALTHCARE PHILANTHROPY

BY-LAWS

(Amended June 4, 1991)
(Amended April 30, 1996)
(Amended June 8, 2018/Presented to Association March 5, 2019)

PREAMBLE

In order to serve the interests of all persons directly involved in healthcare philanthropy in New England, the New England Association for Healthcare Philanthropy is organized:

ARTICLE I:  NAME

Section 1.1
The name of this organization shall be the New England Association for Healthcare Philanthropy.

Section 1.2
For the purpose of this Association, Healthcare Philanthropy is defined as “the activities or programs designed to help organizations achieve their fundraising goals to benefit the short and long-range objectives for improvement and expansion of healthcare services and other related activities.”

ARTICLE II:  PURPOSES

Section 2.1
The Association is established for the following purposes:

(a) To advance the concepts of healthcare philanthropy.
(b) To accomplish common goals through an exchange of ideas and information.
(c) To serve as a vehicle for concerted action for individuals and organizations with similar interests within the scope and spirit of this Association.
(d) To further coordination and high standards in the conduct of existing healthcare philanthropy programs and in the establishment of new programs.

ARTICLE III:  MEMBERSHIP

Section 3.1
Membership categories in the Association shall be as follows:

(a) Active. Individuals employed by any voluntary, not-for-profit or governmental healthcare organization or institution whose primary responsibility is resource development.

Individuals who are involved in fostering the purposes, programs, or activities of the Association. This includes: Trustees and other Volunteers, non-development administrators of non-profit healthcare organizations; and those employed by proprietary healthcare institutions.

Individuals providing consulting or other specialty services to healthcare institutions and health-related organizations. They shall be voting members.

(b) Life. May be awarded to individuals who have contributed significantly to the advancement of the Association and who shall have been recommended for Life membership by a committee of the Association. Such membership shall be granted at the discretion of the Board. They shall be voting members.

(c) Honorary. May be awarded to individuals who have earned noteworthy acclaim and distinction as leaders in the field of philanthropy. Such membership shall be granted at the discretion of the Board. They shall be non-voting members.

(d) Retired. May be awarded to individuals who have been Active members for at least five consecutive years and who have retired from full time employment. Such membership shall be granted at the discretion of the Board. They shall be non-voting members.

Section 3.2
Application for membership shall be made prescribed by the Board of Directors. The Board of Directors shall have the right to screen and accept or reject any new or renewed membership. Candidates for honorary or life membership require the additional approval of a majority vote of the membership at the annual meeting.

Section 3.3
Individuals may be admitted to membership from outside New England upon the request of the individual applicant and subject to the approval of the Board of Directors, but it shall not be the policy of the Association to recruit members from outside of New England.

Section 3.4
The fiscal year of the Association shall extend from January 1 to December 31.

Section 3.5
Dues shall be in such amount and payable in such a manner as shall be determined from time to time at the discretion of the Board of Directors. Annual dues bills will be mailed in November for following year’s membership and shall not be assessed to Life, Honorary and Retired members. Dues paid after September 1 of each year will entitle new members to membership for the following calendar year.

Section 3.6
Members shall have the privilege of receiving such publications and other information and services as may be determined by the Board of Directors.

Section 3.7
An authorized representative of any Federal or other agency or organization which desires to participate in the activities of the Association but which is not authorized to pay dues, may be extended the privileges of membership by the Board of Directors.

ARTICLE IV:  MEETINGS

Section 4.1
The annual meeting of the Association for the election of officers and the transaction of other business shall be held at a date and place to be determined by the Board of Directors.

Section 4.2
Special meetings of the Association shall be held whenever called by the President.

Section 4.3
Written notice of the place, day and hour of each meeting, annual or special, shall be given by the Secretary to all members at least ten days before the time of such meeting. Notice to all special meetings shall set forth the object for which the meeting is called.

Section 4.4
At any meeting of the Association not less than 20% of the total voting membership either present or represented by a written proxy from a member in good standing shall constitute a quorum for the transaction of business. When a quorum is established at any meeting a majority vote shall decide any questions brought before such meeting.

ARTICLE V:  OFFICERS

Section 5.1
The officers of the Association shall be a President, President-Elect, Immediate Past-President, Vice President of Education, Vice President of Communications/Secretary, Vice President of Finance/Treasurer and Vice President of Membership. The Officers shall comprise the Executive Committee of the Board of Directors and will function as the Executive Committee of the Board.

Section 5.2
The President when present, shall preside at all meetings of the Association and of the Board of Directors and shall serve ex-officio on all committees.

Section 5.3
The President-Elect shall perform the duties and have the powers of the President during the absence or disability of the President and will perform such duties and have such other powers as the Board of Directors may from time to time designate.

Section 5.4
The Vice President of Communications/Secretary shall keep accurate and complete minutes of all meetings, give notice of all meetings of the Association and of the Board of Directors, and discharge all other duties properly pertaining to this office.

Section 5.5
The Vice President of Finance/Treasurer shall manage and account for all funds of the Association, and discharge all other duties properly pertaining to that office. A written detailed financial statement will be submitted for discussion at each Board Meeting and an annual finance statement will be read and presented at the Annual Meeting.

Section 5.6
At alternate annual meetings of the Association, the President, with approval of the members, shall appoint a Nominating Committee of at least five members of the Board of Directors, including the current President, immediate Past-President and the President-Elect. This committee shall prepare bi-annual nominations for officers to be elected at the appropriate annual meeting.

The Nominating Committee will invite nominations from the membership for all Officer positions 90 days in advance of the annual meeting.

ARTICLE VI:  COMMITTEES

Section 6.1
The Executive Committee will consist of the officers of the Board of Directors.

Section 6.2
The Board of Directors will consist of the Association Officers, Chairmen of standing committees, and such regional representatives as the President may appoint. The Board of Directors will be responsible for the management and fiscal control of the Association between annual meetings for the membership, and will have all the powers ordinarily vested in the controlling board of similar organizations.

Board of Director Members shall be active members of the Association.

Ten members of the Board of Directors will constitute a quorum at any regular or special meeting of the Board. When a quorum is present at any meeting, a majority of those present will decide any question brought before such meeting.

Meetings of the Board of Directors may be held whenever called by the President.

Section 6.3
The Board of Directors will have the authority to create such standing and special committees, and with such purposes and powers as it may determine. The President will appoint the chairmen and members of such committees, unless specifically named by the Board of Directors.

ARTICLE VII:  AMENDMENTS

Section 7.1
These by-laws may be amended at any annual or special meeting of the Association by a two-thirds vote of the members present and voting providing that in all cases where it is proposed to amend the by-laws, notice or special meeting at which an amendment of the by-laws is to be acted upon.